We’re Hiring – Office Administrator

Applications are invited, including a CV and a covering letter, detailing what you would bring to our team to info@devin-consulting.com.

Reports to: Operations Manager

Based: North Shields

Purpose: Coordination and expeditious completion of office administrative tasks (part time).

Opportunity:

• Industry-leading engineering consultancy with an exemplary reputation
• Global, prestigious waterpark, swimming pool, spa and wellness projects
• Small, flexible, high performance team with clearly defined core values
• Vital role in the smooth operation of the business.

Is this you:

• Proactive with a positive can do attitude
• Multi tasker with proven organisational and team coordination skills
• Confident, professional and an excellent communicator
• Flexible and committed team player
• Quick learner, hands on and calm under pressure.

Responsibilities:

• Monitor, maintain and enhance office administration generally
• Take incoming calls, meetings coord. and minutes, travel arrangements, office supplies, equipment and maintenance
• QMS ISO 9001 and H&S administration support, document creation and changes
• Finance support – Expenses, credit card reconciliation, petty cash
• HR support – Onboarding, 1:1 sessions coord., updating personnel records
• Project support – Initial project folder set up, periodic supplementary input.

The role demands flexibility in terms of work ethic. As with any small office it is impossible to detail precisely all of the reasonable ad-hoc duties and support tasks that will or may arise; we see this as a positive.

Requirements:

• Demonstrable record of delivering high quality output to deadlines
• Minimum 5 years’ experience, in a similar role (construction/consultancy pref.)
• Relevant business/office administration qualification
• Highly proficient in Office 365 software and Adobe
• Excellent written and numerical skills.

Rewards:

• £22k – £25k pro rata, subject to experience
• Discretionary annual bonus
• 16 hours over a 5 day working week (mornings preferable)
• Flexible start/finish times
• Principally office based, with potential for split office/working from home
• 20 flexible days holiday pro rata, fixed holiday between Christmas and New Year, plus bank holidays
• Optional additional 1 week holiday through salary sacrifice scheme
• Additional holiday for long service
• Company pension scheme
• Income protection insurance and life assurance
• Subsidised gym membership.